First and foremost: make an active choice about what your email signature should be. Don’t let the email client’s default setting decide for you!

The signature format depends on the context, who you are, and what you want to convey.

A long signature works better for formal, business-conservative contexts. When you want to convey authority and oraganisational position. Example:

Justin Case

Contingency Manager

Office: 213 851 6142

Cell: 310 347 8734 

[email protected]

Mo Better Prepared LLC

1616 North Poinsettia Place #425

Los Angeles CA 90046

A short signature is better for less formal contexts. Example:

Justin Case | 310 347 8734

Find what works for you. Look at other people’s signatures and find what you like and don’t like, and why.

Usually businesses and organizations will have their own templates for signatures, that mey be more or less mandatory.

If you use several devices (computers, phones, tablets) for your email, make sure they all have the same signature.

Some prefer the amendment “Sent from my mobile device” or the likes on their phones, to make recipients more forgiving towards typos or very brief comminication. Myself I prefer to have the same signature everywhere.

In my Outlook account at work I have two variations of the same signature.


Make it a great day,


Alternate, used for first time formal communication:

Make it a great day,

Christopher Papastefanou,

My title