Issue 5 of Free up your calendar
You are now halfway through the course, and hopefully, it has provided you with some food for thought. Many people feel that meetings eat away at their time at the expense of “actual” work. Half of all meetings lack a clear purpose and goals* - no wonder they sometimes feel like a waste of time.
Since time is scarce, prioritizing is essential. Successful prioritization requires you to be strict on both yourself and those around you. So far in this course we have discussed the following:
- Efficient meetings consist of interaction between participants, not one-way information;
- Say no to meetings without a goal, purpose or with too many participants;
- Adopt more short meetings;
- Solve the problem when it arises instead of calling a meeting.
Exercise: Based on these bullet points, define a clear and measurable goal for what you would like your calendar to look like in six months. Also, define the first necessary step in order to succeed with this.
For example: “I will cut the number of meetings in my calendar in half over the next six months.” “The first step in order to accomplish this is to leave all projects that are not clearly relevant to me”, or “All meetings in my calendar should have a clear goal and agenda. The first thing I will do to accomplish this is to define these things for all meetings I am responsible for, thus setting the standard for other meetings within the organization”.
All the best
*Source: Meeting Quality Index, 3S International, 2012