Issue 26 of Project Management with PRINCE2®
So far, we are sure that the project is justifiable and we’ve started our delivery stages. During the delivery stages, we run the “controlling a stage” process to manage it, including:
- Send and receive Work Packages to and from the delivery level. It means that the PM sends plans for small pieces of the product and receives the complete product.
- While the delivery level is working on Work Packages, we expect them to send periodic reports called Checkpoint Report. Then we combine and analyze all the Checkpoint reports and understand the performance of the stage and the project as a whole.
- Based on the information we have, we create a report for the higher levels called Highlight report.
- We also check the information to see if everything is alright. If forecasts are deviating from the target, we will compare them with the tolerances. If it’s within the tolerance, the Project Manager decides on the corrective action and implements it. Otherwise, there would be an “exception”. We will talk about it tomorrow.
Besides “controlling a stage”, there’s also the “managing product delivery” process running in the delivery level. There, the Team Managers receive Work Packages from the Project Manager, deliver completed Work Packages, and periodically report on their progress.
And finally, when we’re reaching the end of the stage, we will run the “managing a stage boundary” to plan the next stage and update the Business Case. The information will be sent to the “directing a project” process for the Project Board to decide if it’s still justifiable to continue the project. In this case, they will authorize the next stage.
So, what happens if we have an exception during the stage? Let’s talk about it tomorrow.